Workshop Expense Management — Per Job, Per Branch, Per Margin.
Capture every parts bill, every consumable, every external invoice the moment it hits the workshop. See real workshop margin in real time.
Built for: Multi-branch automotive service centers and workshops that need to know which jobs make money and which leak.
The status quo is broken
What you're probably dealing with today.
Parts and consumables get expensed without job tagging — margin invisible
Branch workshops over-spend on consumables and head office only learns at month-end
External labour invoices pile up, get approved late, payment terms slip
No clean reconciliation between workshop cost and customer billing
How PayMint solves it
The features that directly fix this.
Job-card-linked vouchers
Every parts purchase and external invoice can be tagged to a specific job card. Workshop margin per job becomes visible the moment work completes.
Branch-level workshop dashboards
Compare consumables spend per workshop. See which branch is running efficiently, which is over-stocking.
Service-GM approval queue
Workshop expenses route to a service-GM role separate from branch managers. Service ops gets visibility without finance overhead.
External-vendor invoice tracking
Captured at submission, queued for approval, paid with one tap. Vendor history is searchable; payment terms are tracked per vendor.
“We discovered one workshop was buying parts at 22% above the others. Fixed in a week, saved lakhs annually.”
Frequently asked
Questions buyers actually ask.
Can PayMint link workshop expenses to specific service jobs?
Yes, when job-card numbers are captured during voucher creation. Reports then show cost per job and per job category (e.g., engine work, body, electrical) per workshop branch.
Do you integrate with our DMS (Dealer Management System)?
PayMint exports CSV that most DMS systems can import. For deeper integration, we can build a custom API connector during onboarding for enterprise customers.
Can different workshops have different parts ledgers in Tally?
Yes. Each branch can map to its own cost center and ledger structure in Tally. Configured once during onboarding, applied automatically thereafter.
How do we handle warranty work (zero-revenue jobs)?
Warranty jobs are tagged with a 'warranty' flag at the voucher level. Reports separate them from paid work so margin calculations stay accurate.
Can workshop technicians submit parts requisitions themselves?
Yes, with a maker-only role. They submit; service-GM or branch-manager approves. Standard workflow, but role-scoped so technicians don't see other branches' data.
See PayMint run your operation.
20-minute live walkthrough. No prep needed. Get a sandbox link the same day.